(Senior Administrative Specialist) – Nairobi – DHL Global Forwarding (Kenya) Ltd – 2024
(Senior Administrative Specialist) – Nairobi – DHL Global Forwarding (Kenya) Ltd – 2024
Position: Senior Administrative Specialist
Company: DHL Global Forwarding (Kenya) Limited
Location: Nairobi, Nairobi Municipality, Kenya
Type of Job: Full-time (Permanent)
Reporting to: Country Management Teams and Cluster Head
Application Deadline: Open until filled
Join Our Global Team at DHL
Are you ready to be a part of the world’s most international company, operating in over 220 countries and connecting people across the globe? Join DHL Global Forwarding in Nairobi as a Senior Administrative Specialist. Be a part of a team that prides itself on creating streamlined, efficient freight forwarding solutions. As a Senior Administrative Specialist, you’ll play a crucial role in supporting business operations, HR functions, and management directives. This position offers an ideal platform to contribute to a world-leading logistics provider while developing your professional skills.
Key Responsibilities of the Senior Administrative Specialist
In this role, you will manage various administrative tasks to support DHL Global Forwarding’s Kenya operations. Your responsibilities will include:
- Office Administration Management
- Oversee all administrative aspects, including flight bookings, hotel reservations, visas, and work permits.
- Provide logistical support and manage contracts to ensure smooth and seamless service delivery for both expatriate and local staff.
- Executive Support to the Cluster Head
- Coordinate the Cluster Head’s appointments, expense claims, and presentations.
- Arrange complex travel plans, itineraries, and meeting schedules to support executive activities.
- HR Operations and Employee Engagement
- Act as a liaison for the entire employee lifecycle, covering recruitment, learning and development, performance management, compensation, and employee relations.
- Support payroll processes in coordination with the Finance Team.
- Employee Data and Communication Management
- Manage employee data within the HRIS systems, ensuring accuracy and quality.
- Develop and distribute monthly newsletters, HR announcements, and operational updates.
- Event and Engagement Initiatives
- Lead staff engagement forums, manage corporate events, and drive Corporate Social Responsibility (CSR) initiatives to foster a positive work culture.
- Policy and Procurement Compliance
- Ensure adherence to procurement policies and maintain the approved supplier roster for seamless operational continuity.
Qualifications and Skills
To succeed as a Senior Administrative Specialist, you must bring a blend of experience, skills, and a commitment to excellence. The essential qualifications include:
- Educational Background:
- Bachelor’s Degree in Human Resources, Business Administration, or related field.
- Membership with the Institute of Human Resource Management (IHRM) is an added advantage.
- Experience:
- 3–4 years of experience as an HR Officer, Office Administrator, or Executive Assistant.
- Key Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational, analytical, and time management skills.
- Strong interpersonal and communication abilities.
- High level of confidentiality and attention to detail.
- Personal Attributes:
- Proactive, self-starter mindset with a strong drive for excellence.
- Financial acumen and the ability to interpret and manage budgets.
Company Culture and Values at DHL Global Forwarding
DHL Global Forwarding champions a collaborative and innovative workplace culture. Our commitment to Respect & Results drives our mission to provide excellent logistics services globally. At DHL, you’ll work in an inclusive environment where you can develop your professional skills and work on meaningful projects that contribute to global connectivity. Our DGF Strategy 2025 emphasizes developing talented women in logistics and achieving sustainable growth through ethical business practices.
Our vision, “The Logistics Company for the World,” reflects our commitment to excellence in everything we do, from operational efficiency to top-tier customer service.
Apply Now for Senior Administrative Specialist
If you are ready to be a part of an international team and have the skills and experience outlined above, we encourage you to apply. Please follow the instructions on DHL’s career page to submit your application.
DHL Global Forwarding: Equal Opportunity Statement
DHL Global Forwarding is committed to creating an inclusive and diverse workplace. We are an equal opportunity employer and are dedicated to attracting and retaining the best talent from all backgrounds. Only shortlisted applicants will be contacted.
To apply for this job please visit careers.dhl.com.