Junior Logistics Officer – Nairobi, Kenya – 2024
Junior Logistics Officer – Nairobi, Kenya – 2024
- Position: Junior Logistics Officer
- Company: Mines Advisory Group (MAG)
- Location: Nairobi, Kenya
- Type of Job: Full-time
- Reporting to: Country Director
- Application Deadline: November 10, 2024
Introduction
Mines Advisory Group (MAG) is an international humanitarian organization headquartered in Manchester, UK, and operates across 32 countries. Renowned for its mission to eradicate landmines and explosive remnants of war, MAG has been instrumental in transforming communities through land release and safe weapons management initiatives. As a co-recipient of the 1997 Nobel Peace Prize, MAG remains dedicated to creating safer environments, working hand in hand with state security actors, and building secure communities free from the perils of mines and ordnance.
MAG Kenya is in the process of expanding its presence with new country offices in Kenya and Tanzania, managed through a primary hub in Nairobi. The Junior Logistics Officer role, based in Nairobi, is pivotal in supporting MAG’s logistics operations, enabling the efficient management and control of assets, and ensuring compliance with the organization’s standards.
This role is an excellent opportunity for a driven professional passionate about logistics and humanitarian work. The Junior Logistics Officer will contribute directly to MAG’s lifesaving mission, working with an experienced team in a collaborative environment that prioritizes growth, teamwork, and community impact.
Key Responsibilities
As a Junior Logistics Officer, you will manage logistics, procurement, and distribution tasks that align with MAG’s values and compliance standards. Responsibilities include:
Procurement and Asset Management
- Manage Procurement Activities: Oversee daily procurement activities, ensuring compliance with MAG’s Logistics procedures, policies, and donor requirements.
- Documentation & Filing: Maintain accurate records, including procurement documentation and filing, to ensure traceable and accessible records.
- Supplier Liaison: Establish and maintain effective supplier relationships to secure the best pricing, quality, and service terms for MAG.
- Database Management: Compile and maintain a supplier database, identifying preferred suppliers and ensuring regular price comparisons.
- Asset Record Keeping: Track Capital and Non-Capital Assets, tagging them appropriately, and updating the Asset Register monthly for the Country Director’s review.
- Travel Coordination: Facilitate travel bookings for both international and national MAG staff in accordance with travel policy guidelines.
Distribution and Logistics
- Equipment Dispatch: Organize and dispatch equipment and supplies to operational areas as required.
- Asset Recovery: Ensure all MAG assets are returned upon staff departure from the program.
- Transport Coordination: Oversee the transportation logistics of supplies and equipment to their designated areas, confirming proper documentation via Goods Received Notes.
Administrative Duties
- Logistics Filing System: Maintain the paper filing system in the Logistics office, ensuring proper documentation of all transactions, including Waybills and Goods Received Notes.
- Asset Tracking: Update and manage the Assets Database for effective tracking of all assets, including recently procured items.
- Reporting: Provide daily and monthly reports to senior management, addressing any procurement-related issues and contributing to procurement planning.
General Responsibilities
- Uphold MAG Core Values: Demonstrate MAG’s values in all actions, contributing positively to the organization’s culture and representing MAG professionally.
- Safeguarding Standards: Act in compliance with MAG’s safeguarding policies to protect the wellbeing of all individuals associated with MAG’s work.
- Training and Development: Engage in professional development opportunities, applying relevant learning in day-to-day operations.
- Team Collaboration: Work collaboratively within the MAG framework, attending team meetings and participating in fundraising efforts as required.
Qualifications and Skills
To excel in this role, the ideal candidate will possess:
Essential Requirements
- Relevant Experience in Procurement and Logistics: Minimum of three years of demonstrated experience in procurement and logistics.
- NGO Understanding: Familiarity with NGO operations and commitment to humanitarian work.
- Strong Organizational Skills: Self-motivated and able to work with limited supervision, displaying attention to detail.
- Supervisory Skills: Experience managing a small team is advantageous.
- Interpersonal and Negotiation Skills: Strong communication abilities to foster supplier relationships and negotiate favorable terms.
- Literacy and IT Proficiency: Proficiency in English is essential, along with strong skills in literacy, numeracy, and IT (Microsoft Word and Excel).
Additional Skills
- Time Management: Reliable and punctual, demonstrating effective time-management skills.
- Administrative Proficiency: Prior experience in administrative roles and record-keeping.
- Compliance Awareness: Adherence to donor and organizational compliance requirements.
Company Culture and Values
MAG is deeply committed to integrity, compassion, inclusivity, and creating a safe, dignified future for communities affected by violence. MAG believes in determination and expertise as guiding principles, fostering a culture where team members are empowered to act with purpose and prioritize people’s well-being. Inclusion and diversity are at the heart of MAG’s workplace ethos, ensuring a supportive and collaborative environment for all team members.
Apply Now for Junior Logistics Officer
To apply, please submit your CV and a cover letter detailing your relevant experience and suitability for this position to hr.kenya@maginternational.org by November 10, 2024. Due to high application volumes, only shortlisted candidates will be contacted within three weeks of the closing date.