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Human Resources Assistant – Nairobi, Kenya – U.S. Embassy

Human Resources Assistant – Nairobi, Kenya – U.S. Embassy

Position Title: Human Resources Assistant
Company: U.S. Embassy Nairobi
Location: Nairobi, Kenya
Employment Type: Full-Time, Permanent
Reporting to: HR Manager
Application Deadline: November 7, 2024


Introduction

Join the U.S. Embassy in Nairobi, Kenya, as a Human Resources Assistant and be a part of a globally respected institution committed to promoting diplomacy and strengthening international partnerships. In this role, you will gain invaluable experience in human resources, perform meaningful work with a diverse team, and contribute to the Embassy’s mission to build strong relationships and foster cooperation. This full-time, onsite position provides opportunities for professional growth and skills development in a supportive, multicultural environment. You’ll work closely with both local and American personnel, handling various HR functions critical to smooth operations within the Embassy.


Key Responsibilities

As a Human Resources Assistant, you will manage or assist with diverse HR functions. Core responsibilities include:

  1. American Services (90% of Time)
    • Cables: Prepare and review Travel Message (TM) cables, such as TM3s, TM5s, and TM8s, for supervisor approval. Enter TM data into the Overseas Personnel System (OPS).
    • Allowances/Payroll: Respond to inquiries on general allowances and entitlements, including educational travel and post allowances. Draft necessary diplomatic notes and cables to the Financial Service Center (FSC) regarding employee allowances.
    • American Personnel Services: Support the administration of local employment programs and the Overseas Seasonal Hire Program. Assist with Foreign Service Officer Test (FSOT) logistics and ensure coordination for special HR projects.
    • Reporting and Analysis: Develop ad hoc reports, manage annual Cost Sharing Data Certification, and provide statistics for internal use.
  2. Administrative Support (10% of Time)
    • Extract data from various sources for generating HR reports and statistics.
    • Draft official HR correspondence, including cables, memos, and management notices.
    • Maintain HR records per retention guidelines, organize files, and support additional HR projects as required.

Qualifications and Skills

Requirements

  • Education: Completion of high school and at least two years of general college studies are required.
  • Experience: Minimum of two years of experience in human resources or a related administrative field.
  • Language Proficiency: Fluent in English and Kiswahili (both spoken and written).
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure.

Preferred Skills

  • Interpersonal Abilities: Excellent customer service and communication skills to handle in-person and phone interactions.
  • Knowledge of HR Practices: Familiarity with HR principles, benefits administration, payroll processing, and personnel management.

Company Culture and Values

At the U.S. Embassy in Nairobi, we believe in creating a diverse, equitable, and inclusive workplace. Our mission is to serve as a bridge between the United States and Kenya, promoting mutual understanding and shared values. We value integrity, professionalism, and teamwork and are committed to providing equal employment opportunities to all applicants regardless of race, religion, age, disability, or sexual orientation.


How to Apply

If you’re excited about contributing to the U.S. Embassy’s mission, please apply by November 7, 2024. Click the “Apply to This Vacancy” button at the top of the job listing page. When applying, be sure to:

  1. Complete the application form.
  2. Attach all relevant documents, including your high school certificate, two years of college transcripts, resume/CV, residency or work permit (if applicable).
  3. Review and address all qualifications and requirements, including language skills and job-related expertise.

Equal Employment Opportunity Statement

The U.S. Embassy in Nairobi is an equal opportunity employer. We are dedicated to providing fair treatment and fostering a workplace where everyone can thrive, regardless of race, religion, gender, or nationality. We are committed to attracting diverse talent and providing equal opportunities for all applicants. Only shortlisted candidates will be contacted.

To apply for this job please visit erajobs.state.gov.

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