Human Resources Assistant (Multiple Positions) at United Nations Office at Nairobi (UNON)
Responsibilities
RECRUITMENT AND PLACEMENT:
- Assist in processing vacancy announcements.
- Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
- Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
- Assists in organizing and coordinating competitive recruitment examinations.
- Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
- Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).
STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING:
- Assists in the organization and conducts of training courses and workshops.
JOB DESIGN AND CLASSIFICATION:
- Assists in reviewing and processing requests for classification.
- Provides advice and answers general queries on classification procedures and processes.
LOCAL OUTREACH INITIATIVE:
- Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
- Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.
Education
- Completion of High school diploma or equivalent is required.
- Supplemental training in human resources, administration or related area is required.
- Bachelor’s degree in human resources, business administration and other related area is desirable.
Work Experience
- A minimum of seven (7) years of progressive work experience in human resources, administration or related field is required out of which 2 years should be in recruitment.
- The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
- Experience in the whole recruitment process from vacancy building to onboarding of staff is required.
- Experience in the use of recruitment and outreach tools like PeopleSoft or Inspira is required.
- Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
- Experience in the engagement and processing of consultant and individual contractor contracts is desirable.
- 1 year or more of experience in data analytics or related area is desirable.